Applying for Society Membership : 2006

The following is a revised Protocol produced by the Society Applications Sub-Committee and presented to the IAAP Executive Committee in February 2006. This is a work in progress.

Protocol for Applying for Society Membership in the IAAP

The following is a revised Protocol produced by the Society Applications Sub-Committee and presented to the IAAP Executive Committee in February 2006. This is a work in progress.

A. Preamble

The application process for new Societies runs within a three-year time frame. In Year One (First Year Following a Congress) an application must be submitted by any potential new Society in a country in which there is an existing IAAP Society. Applications in countries where there is no IAAP Society may also be accepted in Year Two. In Year Two the application will be processed and in Year Three the final recommendations will be presented to the Delegates Council. The details of this time schedule are listed below in D Procedure.

B. Protocol

The following documents, with a covering letter stating the intent to apply for membership should be sent per e-mail in English to the Chairperson of the Society Applications Sub-Committee by 15th July of the year following a Congress in order for the application to be duly processed before the Meeting of the Delegates at the next Congress. In any country where there is no existing IAAP Society the application will be accepted until 15th July of Year Two. The Sub-Committee Chair will inform the President of the IAAP (and the Chair of the IAAP Ethics Committee) of the application. Each application must include:

1. A copy of the Constitution and By-laws of the Group

2. A list of a minimum of 6 members (10 if applying for establishing a training programme) with the following information for each member:

a. Name, address and telephone numbers (including FAX and e-mail when available).

b. Academic qualifications: University degree(s), some equivalent qualification, or an explanation of their absence.

c. Record of Analytic Training, including the name of analyst(s) and the duration of the personal analysis (three years equalling 240 hours over a minimum period of three years) as well as the name of control/supervising analyst(s) and duration of the control analysis/supervision (at least one-and-a-half years equalling at least 100 hours). Both personal and control analyses/supervision must be by personal encounter. This information should be sent as a separate document in order to preserve confidentiality in the event of an applying Society’s documentation having to be circulated to any other Societies.

d. Professional status i.e. hospital and/or academic appointments, private practice, etc.

e. Past or present membership in, or rejection by, any other recognized Society of the IAAP.

f. Professional license(s) and affiliations if relevant with other professional groups.

g. A binding undertaking to hold in or transfer existing voting rights to the new Society Member.

h. A founding statement from the applying group giving reasons for its proposal to become a Society Member.

Please note: Only current members of the IAAP may be founding members of a new Society. It is therefore advisable, in situations involving a split of an already existing Society, that IAAP membership be respected and retained throughout the application process.

Point of Information: The IAAP has a responsibility to verify the requisite qualifications detailed in points (a) to (h) above but it has no jurisdiction over any legal requirements that may ensue from the formation of a new group. Any such legal requirements would be entirely related to local issues and should be dealt with at the local level.

3. A statement of the ethical code and procedures including an appeals provision for members and candidates in training. These documents will be forwarded to the Chair of the Ethics Committee.

4. In addition the application fee in the equivalence of CHF 1,000.00 must be transferred to one of the following IAAP Bank Accounts at UBS, Paradeplatz, CH-8010 Zurich, Switzerland:

Swiss Franc Account No. P0-332.597.0 or
U.S. Dollar Account No. PO-332-597.1

Payment of the fee should be confirmed to the Chairperson of the Society Applications Sub-Committee per e-mail in English.

Additional information required for application of establishing a Training Programme (also to be supplied per email in English).

1. Six of the ten members required must show evidence of at least five (5) years of analytical experience since being certified as analysts.

2. A copy of the Training Regulations and a list of the training analysts (where/if used). The list of training analysts (where/if used) should include indication of which training programme/Institute the analysts were designated ‘Training Analyst’ (where/if used) and in which year.

It is necessary to develop a process by which a Society member that wishes to change its status from non-training to training needs to be vetted and a time frame for this to happen. The Sub-Committee would suggest that the Executive Committee develop minimum training standards by which to assess those of a new Society applying for training status.

The Sub-Committee has produced a draft of procedures that would help both sides in an organizational split or possible split that has been brought to the Sub-Committee’s attention.

C. Task of the Sub-Committee

In considering the question of whether a Society is suitable for membership, the Sub-Committee must satisfy itself on the following points:

1. That the Society in question is a responsible body with aims which conform within a reasonable degree to the aims of other Society members of the Association and do not contradict the stated aims of the Association itself.

2. The documents do not contradict Swiss law. The Sub-Committee will seek clarification and dialogue and offer advice should there be areas of discrepancy.

3. That members of the Society should be academically qualified i.e. should possess University Degrees or some such qualifications as are acceptable to that group as an alternative. Satisfactory reasons must be given for the inclusion of any member in the group who does not possess such qualifications.

4. That members have been adequately trained as analysts. Though exceptional cases may be judged on their merits, the minimum requirement shall ordinarily be three years of personal analysis (comprising 240 sessions over a minimum of three years with an analyst whose training analysis is acceptable to the Association). In addition there shall be a period of at least one-and-a-half years in which the training candidate shall see control cases under the supervision of one or more analysts other than the one conducting the personal analysis. Personal analysis and control analysis are possible only by personal encounter.

5. Whether the Society would be acceptable as a member of the Association to any other Society or Societies that exist in the same country and that are already members.

D. Procedure

Year One

The application must be received by July 15th of Year One, in English per email. At the same time the applying Society must inform all other IAAP Societies in their country of the application. As soon as the application is in the President of the IAAP will call for formal Letters of Opinion from any existing IAAP Society in the same country. Consent must be granted for these formal Letters of Opinion to be sent to the applicant group. These must be sent in English per Email to the President. Upon receipt of any formal Letters of Opinion the President will inform the chair of the S-C of such. The Member Societies will have six months to offer their opinion from mid-July (Year One) to mid-January (Year Two).

If there are no formal Letters of Opinion that will be taken to mean there are no objections or reservations and, no more opinions will be counted. Within the same time frame the Sub-Committee will process the application and determine whether it meets the objective criteria for establishing a new Society. This includes checking that the required materials are available and sending the Ethics Code to the IAAP Ethics Committee for review.

In situations where there is no existing IAAP Society in a country, applications for a new Society may be submitted until July 15th of Year Two, as there will be no need for requesting Letters of Opinion.

Year Two

In Year Two at the February Meeting, if the formal Letters of Opinion have indicated the need for such, the President may offer or delegate a mediation process. If necessary, this procedure will be followed by the establishment of a Committee of Inquiry (COI). The COI may not contain any members of the Sub-Committee, and must be a neutral body (this includes having no access to the content of the mediation report). The Mediator and/ or COI must report to the Officers and the Sub-Committee by the next scheduled Officers Meeting.

The Sub-Committee will have Year Two to continue the processing of applications. All processing and recommendations must be completed by January Year Three. The Sub-Committee must present its report to the President by mid-January of Year Three.

Year Three

After completing its deliberations the Executive Committee shall give a short report in writing to the Council of Societies, including the applicant group’s Mission Statement, the context of the application, and the COI report if there is one. This will be done in late February of Year Three with a recommendation to accept or reject. The result of the Committee's voting must be mentioned in the report and, if demanded by any member of the Committee or of the Council of Societies, a minority report shall also be presented. The President of the IAAP shall be prepared to furnish members of the Council of Societies with further particulars of the application if these should be asked for.

The application shall be voted upon by the Delegates Business Meeting at the Congress in August. The Society shall be accepted into membership of the Association only if a two-third majority of votes is obtained at the Congress Delegate’s Meeting. The voting shall be by secret ballot. The decision shall be final and no reasons need be given to the application Society for this decision. The applying Society will be notified immediately of acceptance or rejection at the Congress.

At any point in the process when an application is withdrawn (for any reason) the IAAP President shall inform in writing any existing Society in that country.

Society Applications Sub-Committee - February 2006.

Astrid Berg
Ann Casement (Chair)
Deborah Egger